Polyant is the software to build AI agents inside cross-functional operations flows. Complex documents extracted in seconds, multi-constraint calendars optimised in a few minutes, articulated workflows coordinated with automatic escalation, weekly working capital forecast ready on Monday morning for the CFO.
What changes is the data entry time for complex documents: seconds vs minutes per invoice, contract, or certificate. What changes is the optimisation of multi-constraint calendars: a few minutes vs hours of manual work. What changes is the coordination of articulated workflows: notifications on the work channel vs chasing colleagues via email. What changes is when the working capital forecast is ready: Monday morning for the CFO vs weeks of manual consolidation.
For a large company's operations team, a squad of agents works outside operating hours too. Each agent does its part and hands the work over to the next, under the same configuration and the same audit registry.
Structured extraction of complex documents (invoices, contracts, policies, customs declarations) with validation against corporate templates.
See the agentOptimisation of multi-constraint calendars (shifts, rooms, vehicles, resources) with re-planning in case of unexpected events.
See the agentCoordination of articulated cross-team workflows with automatic escalation on steps exceeding the time threshold.
See the agentWeekly working capital forecast for the CFO based on customer/supplier payment schedules, banks, and tax deadlines.
See the agentFor a large company's operations team, a squad of agents works outside operating hours too and delivers the decisions to the head.
For the head of administration at a manufacturing company, the day starts with the invoice queue already processed. Document Extractor read overnight 47 supplier invoices received via certified email and EDI webhook: it extracted VAT number, lines, amounts, and IBAN, validated against the supplier master data in the management system, and automatically reconciled 39 standard invoices. Eight flags remain in the Slack channel — changed IBAN, amount out of threshold, new line — each with a direct link to the management system record.
A strategic supplier reports a three-day delivery delay on a critical component. Schedule Optimizer receives the event, re-reads the production plan constraints (shifts, available lines, customer orders with SLA, material dependencies) and proposes three weekly re-planning scenarios with estimated impact on customer deliveries and overtime costs. The planning lead picks the scenario with the lowest customer impact, and the agent updates calendars, shifts, and linked orders in the management system.
A corporate customer onboarding is passing from department to department: legal, security, IT, finance. Workflow Coordinator monitors the steps and recognises that the security validation has been stalled 48 hours beyond the agreed time threshold. It notifies the head of security in their Slack channel of the pending record with a direct link, copying the onboarding lead. If there is no response within four hours, the escalation rises to the operations director according to the defined matrix.
The four operations agents each connect to different systems — certified email and management system for the first, ERP and MES for the second, ticketing and Slack for the third, banks and payment schedules for the fourth — but share work state through shared memory and follow the same instance configuration. It is an operating model where specialised agents work together with the same rules and the same audit registry.
Structured extraction of technical and commercial documentation (specifications, bills of materials, material certificates), demand and capacity planning, cross-team change management coordination with automatic escalation.
See the industry →Extraction of customs and transport documents (SAD, CMR, packing lists) with template validation, optimisation of routes and vehicle shifts, brief to the delivery lead on delivery anomalies.
See the industry →Coordination of articulated assortment and stock allocation workflows, optimisation of sales shifts across the store network, weekly working capital forecast for the retail CFO with multi-country supplier payment schedules.
See the industry →Other industries
Banking, insurance, healthcare, utility, public sector have their own operational specificities. Document Extractor, Schedule Optimizer, Workflow Coordinator, and Treasury Cash Forecast are each adapted to the customer's context during discovery.
ERP systems (SAP, Oracle, Microsoft Dynamics, proprietary systems) are integrated via delivery by the Exelab team. The logic is the same throughout: the agent talks to the system through the APIs.
The typical pattern for a first Operations agent is 4-8 weeks; for agents requiring integration with multiple enterprise management systems (ERP, MES, WMS) the estimate can rise to 8-12 weeks. The duration is defined in discovery on the real case.
Operational management stays with the customer's team. To delegate operations, Exelab provides managed services in three profiles — Core, Advanced, and Ultra. The detail is on /managed.
A 30–45 minute conversation to understand how Polyant for Operations applies to the customer's case and how long the first agent will take to reach production.
